<h2>Small phrases, big impression</h2><p>In business, people often judge your English by your emails — because that is what they see most. The good news is that sounding professional does not require advanced grammar. It requires a handful of reliable phrases you can reuse again and again. Here are seven of the most useful.</p><h2>1. "I hope this email finds you well."</h2><p>A warm, safe opening for almost any professional message. It is polite, neutral, and works with people you do not know well.</p><h2>2. "I'm writing to follow up on…"</h2><p>Perfect when you need a reply and do not want to sound impatient. It is clear and professional: "I'm writing to follow up on my message from last week."</p><h2>3. "Could you please…?"</h2><p>"Could you" is softer and more professional than "Can you." Use it for requests: "Could you please send me the updated file?" Small change, big difference in tone.</p><h2>4. "Just to confirm,…"</h2><p>Use this to check details without sounding unsure: "Just to confirm, the meeting is at 3 p.m. on Thursday?" It shows you are organized and careful.</p><h2>5. "Please let me know if you have any questions."</h2><p>A friendly, professional way to close. It invites a reply and shows you are open and helpful.</p><h2>6. "Thank you for your patience."</h2><p>When you are late with a reply, this is far better than a long apology. It sounds calm and confident, not nervous.</p><h2>7. "I'll get back to you by…"</h2><p>This one builds trust. Instead of "I will answer later," give a time: "I'll get back to you by Friday." It makes you sound reliable and in control.</p><h2>Try this today</h2><p>Pick two phrases from this list and use them in your next email. You do not need to change everything — just add these small, professional touches, and your writing will immediately sound more confident.</p><p>Want feedback on your real work emails? That is exactly what we do inside <strong>Fluent Connections</strong> — practical practice with people who understand professional English.</p>

The right phrase can make an email sound polished and confident in seconds. Here are seven professional English email phrases you can start using today.

7 Email Phrases That Instantly Make You Sound More Professional in English

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7 Email Phrases That Instantly Make You Sound More Professional in English

7 Email Phrases That Instantly Make You Sound More Professional in English

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